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Quickbooks Tips

Quickly Closing All Open QuickBooks Windows:
To close all open QuickBooks Windows quickly, click on Window on the menu bar, and then

Using the History Button

  • The History button shows you all the transactions related to the one you are currently viewing.
  • For example, view any invoice that you know is paid, then click on the History button.
  • Then you'll see the payment details on your screen instantly.

Keys that help you save lots of time when working with dates
(Just type the key shown in the date field.)

  • T = today's date
  • M = First day of the month you are working in
  • H = Last day of the month you are working in
  • Y = First day of the year
  • R = Last day of the year
  • + = Move the date forward by one day
  • - = Move the date backward by one day

Chart of Accounts Shortcut:
CTRL+A brings up the Chart of Accounts right away

Closing QuickBooks Shortcut:
ALT+F4 closes QuickBooks software

Calculator Shortcut:
When working in a register, you can use the = to bring up the calculator when adding or subtracting from an account

Memorized Transaction Shortcut:
CTRL+T will bring up your Memorized Transaction list immediately

Getting Things Done Fast with QuickBooks Keyboard Tricks:
If you are accustomed to using your mouse to navigate your way through QuickBooks, you may not realize that there are faster ways to get your work done in QuickBooks. Typically your hands are already on the keyboard, so take advantage of the shortcuts built into the application to save you time. Using this technique might also help minimize wear-and-tear on your wrists. In this article we'll explore a variety of ways that you can quickly carry out tasks in QuickBooks.

Keeping Your 941 Report Accurate

Do not pay your payroll liabilities from the "Write Checks" window. If you use this window, QuickBooks will warn you to use the "Pay Liabilities" window, but will let you write the check. However when you print the 941, it will not reflect any payments that you made using the "Write Checks" window.

Use the "Pay Liabilities" window to create checks for all tax liabilities. Using this window will ensure that the payments are reflected accurately on the 941 report and that your liability accounts are properly reduced..

Recording of Barter Exchanges

If you have customers who are also vendors you may decide to trade some or all of your services / products in exchange for payment.

To record such a barter transaction, invoice the customer for the goods provided or services performed as you normally would. To record the "payment" use the "Receive Payment" function to apply the barter amount against the invoice the same as you would when receiving cash or a check as follows:

Go to Customers: Receive Payment. Payment Amount will be the barter amount (the amount of the invoice you received from your vendor). Pmt. Method will be Barter. Check the radio button for "Group with other undeposited funds". Save this transaction.

Go to Banking: Make Deposits. The payment you just received will come up in the Payments to Deposit screen. If there are also other payments to deposit, make sure you select only the payment(s) being recorded for the barter exchange. When you hit OK the Make Deposits screen will come up with the barter deposit(s) showing. Before recording the deposit make a negative deposit entry on the next blank line below the barter deposit for the amount of the barter as follows:

Deposit To is your normal operating checking account. Date is the date you would have normally paid your vendors invoice. Memo should be changed from Deposit to Barter.

If you have entered the vendors invoice as a bill for payment, Received From is the vendor name and From Account is Accounts Payable.

If you have not entered the vendors invoice as a bill for payment, leave Received From blank. In the From Account column select the expense account you would charge the vendors invoice to, the same as if you were entering it for payment. In the Memo column note the vendors invoice number.

In the Amount column enter the vendors invoice amount with a negative sign first. This negative amount should exactly offset the deposit amount above, resulting in a "Zero" deposit transaction. Save the "deposit" and the transaction is complete.

Recording Infrequent Transactions in QuickBooks

5 Ways to Audit Your QuickBooks Activity

10 Overlooked QuickBooks Reports That You Should Use

16 Bank Reconciliation Tips and Tricks

Use Accounting Ratios to Stave Off Financial Problems

Profit & Loss Report Versus Statement of Cash Flows

QuickBooks Helps You Navigate Tricky Waters

Use QuickBooks Pro to manage your business and personal checking account

QuickBooks Pro can be used to manage many different files. In your case, you could have a QuickBooks file called "Business", and a completely separate QuickBooks file called "Home" to manage the separate checkbooks. For more information on the creation of a new company file, click on File in the menu bar, then New Company.

How To Easily Track Your Inventory

How to Take the Pain Out of Paying Your Bills

4 Ways to Manage Prices in a Down Economy

Billing for Time and Expenses: How It Works

Do You Need to Use QuickBooks' Fixed Asset Tools?

Using Sales Receipts: When and How

What Are Payroll Items in QuickBooks?

Working with Checks in QuickBooks

What Sales Orders Are and When to Use Them

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